Ready. Set. Engage.
Employee onboarding is an important component of every employee's transition into a new company. And it goes far beyond the traditional notion of orientation. The onboarding experience includes learning about their employer's history, culture, style, and communication practices. A well-defined, structured and automated employee onboarding process is essential to engaging your new hires and incorporating them into your culture. In the end, your brand and your customers receive the ultimate benefit: empowered, loyal employees.
VIAM automatically incorporates best practices and automation into your employee onboarding experience, helping you:
- Increase Employee Retention
- Get Each Employee to 100% Productivity Faster
- Make All Staff Involved in Onboarding more Productive
- Enhance the New Hire Experience
Here's another old saying: You only get one chance to make a first impression. New hires report that the part of onboarding they hate the most is repetitive recording of their demographic information. It's no wonder that, according to a recent study, fully 13% of new employees have considered leaving their new jobs at the end of their first day, and 4% actually do leave!
Have you counted the number of different forms in your current onboarding process that require the new employee enter his or her name and address? VIAM captures applicant information once and reuses it throughout the process - pre-populating forms, and pushing the data seamlessly to systems you depend on the most. VIAM clients experience reduced errors and data completion rates as high as 97% and new hires report a much improved experience.
With VIAM, you'll be able to quickly transition your new hire to productive employee, so they can focus on performing their job instead of tedious paperwork. VIAM provides a comprehensive onboarding package, including:
- Personalized Welcome Package
- Branded New Hire Portal with Dynamic Content
- Electronic Forms Management including:
- Federal W-4
- State versions of the W-4
- I-9 and E-Verify
- Direct Deposit
- Emergency Contact
- Unlimited User Defined Forms (job, location and company specific)
- Completed Forms Distribution
- Forms Library
- Electronic Signature and Electronic Acknowledgement.
Engage and Excite with the VIAM Talent Portal
Wouldn't it be great if your new hire had a virtual guide to escort them through every step of the hiring process? With the VIAM Talent Portal, they do!
VIAM's dynamic Talent Portal engages and excites your new hires by acclimating them to your organization before Day One. Plus, it creates a consistent experience based on your organization's unique brand and culture. With VIAM's configurable Talent Portal, you can leverage the Web to communicate openly with your new hires throughout the onboarding process.
But the Talent Portal isn't limited to improving the onboarding experience. Its configurable design lets you serve information unique to the individual's stage in your hiring process. For example, you can show applicants summary information about your company while new hires access detailed information about their manager, department and benefits.
Make Them an Offer They Can't Refuse
Using VIAM, you will dynamically generate offer letters based on your business rules. Plus, it takes the stress out of negotiations -- you will edit and regenerate letters quickly and easily, while automatically versioning all previous letters and maintaining a complete audit trail.
The offer package is generated dynamically, based on your process. Easily include special forms such as relocation repayment agreements, sign-on bonus agreements, confidentiality agreements, harassment and substance abuse policies and more based on your offer terms.
Automated e-mails and alerts keep you in the loop, allowing you to always know where the offer stands.
With VIAM, you'll be able to send a complete offer package as soon as you've made your decision. Think about how much you spend today on postage, express mail, and overnight courier fees to expedite offers - and still, perhaps, get beaten to the punch by your top competitors. With VIAM's e-mail offer process, you can virtually eliminate overnight mail costs, and the time you save may allow you to land your new star employee instead of watch them accept a position with your competitor.